Author Topic: Does this happen to you?  (Read 3530 times)

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Offline mino

  • Posts: 513
Re: Does this happen to you?
« Reply #30 on: May 09, 2021, 08:42 PM »
My solution to this is - DING! - boxes, er, Systainers!

Ehm. Nough dreaming. Just. Standardized. Boxes.


About 10 yrs ago, after the frustration from 3 moves in 3 years, I have standardized on 60x40 and 40x30 (cm) Euro-containers.

EVERY, and I DO mean EVERY, tool, material stack, spare part stack goes into a box which gets dedicated for it and is not used for anything else.
The only exceptions are things which do not fit a 60x40x30-ish euro container. I have a couple 80x60x40 containers for some. But bigger things are usually not too many and not too easy to lose sight of ...

Sizes are in centimeters, but the point is not in sizes being consistent. Key is the "dedicate box to a scope and do not use it for other scopes no matter what" concept.
One must keep the dedicated boxes "pure" and never spoil them with other stuff "just for now temporarily" as that kills the whole point of not having to think "is it in that box possibly" 10 years later.

---------------------
Details/inspiration:

I use this both in shop and in home, with home ones just the nicer version like these:
https://www.tbaplast.cz/editor/image/eshop_products/128700_5b0e8b71d4045_l.jpg

In any place I move to now, I make a couple floor-to-ceiling cabinets purpose-made for the boxes with just simple "L" aluminum slides that take advantage of the "stacking" protrusions. That is good-enough for accessibility and allows easy access even for a box placed close to the ceiling. it also facilitates their complete removal when I need the whole boxes somewhere else temporarily. That it is cost-effective and space-efficient is just a side-benefit here.

A box is designated for a <given class /category of a thing> and every thing from that category I buy or get hold of then will go to that box. When I move or re-arrange, I move boxes. I never move individual things anymore.

When a box fills up and cannot accept another thing, I assess if the value of the content justifies a bigger box, or if oldest/worst stuff should be just "decommissioned" instead. The finite size of the box creates a natural psychological barrier to not over-hoard parts etc.

When a box is long-term less than half full, I move the category to a smaller box.

I always keep around a couple "spare" boxes which are used generally and that allow some storage capacity to be always ready to "dedicate" should a new category of stuff appear.


IMO the key to organized storage is to always remember organization >>> space efficiency. One must not succumb to the temptation and must not "multi-purpose" a box just because it is "under-utilized" in space. The "box storage system" purpose is to provide consistent and stable organization. Its purpose is NOT to be space-efficient. Trying to make it so results in an expensive inefficient organized chaos. At that point one would be better/cheaper off with unorganized chaos ...

The drive for space efficiency "evil" is in forcing dynamism in content of boxes and that dynamism is what becomes dynamitism for being able to find stuff. Our brain capacity is limited, and it will just "blow up" once a supportable threshold of modifications is crossed.

Per above, I use the "box system" to be able to avoid thinking about stuff. And that only works if I can rely on my (cheap) long-term memory what (type of) thing is in what (type/number/size etc.) of box. If that box does not change for 5 or 10 years, I will be able to find it easily and with no effort expended even 10 yrs later, irrespective of the 5 moves and 30 rearrangements since the box purpose was established.


YMMV, but above works for me for storing any and all "utilitarian" things where there is a need to be able to easily and reliably find it or get the "do I have it or not" answer.

It is a strictly utilitarian concept though. Not suitable for things where the the joy of finding that other old forgotten book is worth more than not being able to find the one looked for.
« Last Edit: May 09, 2021, 08:46 PM by mino »
The Machine does not have a brain. Use Yours!
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
AGC 18@AGC 125 flange, BHC 18, C 12, CTM 36, DRC 18/4, PSC 420, RS 200, TSC 55
Protool: AGP 125, VCP 260
Narex: EDH 82, EFH 36@LR32, EVP 13 H-2CA, S 57 A
My Precious: 376, 376, 376 holy, 632, 1016 holy, 1400 holy, 2400, GECKO, GRS 16 PE, GRS 16 PE

Offline mino

  • Posts: 513
Re: Does this happen to you?
« Reply #31 on: May 09, 2021, 08:49 PM »
Meaning that it is not likely that you would find your eyeglasses in the refrigerator. Literally the last place you would look.
True.
But you may find your radio buzzer in the freezer. About a month after you bought a new one and made a scene to a girlfriend that "must have" thrown it our for being annoying ...

Part 2:
Yes, I put it there .. for there was no better place to put it, apparently ..
 [big grin]
The Machine does not have a brain. Use Yours!
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
AGC 18@AGC 125 flange, BHC 18, C 12, CTM 36, DRC 18/4, PSC 420, RS 200, TSC 55
Protool: AGP 125, VCP 260
Narex: EDH 82, EFH 36@LR32, EVP 13 H-2CA, S 57 A
My Precious: 376, 376, 376 holy, 632, 1016 holy, 1400 holy, 2400, GECKO, GRS 16 PE, GRS 16 PE

Offline Peter_C

  • Posts: 1119
Re: Does this happen to you?
« Reply #32 on: May 10, 2021, 12:59 AM »
That is an often mis-quoted phrase. It is actually "in the last place you would look". Meaning that it is not likely that you would find your eyeglasses in the refrigerator. Literally the last place you would look.
Hmmm...having taken care of dementia patients the fridge is often a good place to look for things. Cell phone in the cereal box was a good one too. Let alone the thousand other places things can hide, and eyeglasses are probably the most lost item...or a wallet, keys, shaver, toothbrush, and the list goes on.

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Offline rvieceli

  • Posts: 1489
Re: Does this happen to you?
« Reply #33 on: May 10, 2021, 02:16 PM »


Look what I found today! Of course, it was after a new one was delivered yesterday. But I did order a different grit that I had been thinking about getting. But still.

It was in a drawer that I looked in more than once and wasn’t even under anything.  [eek]

Oh well.

Ron

Offline Packard

  • Posts: 526
Re: Does this happen to you?
« Reply #34 on: July 15, 2021, 11:04 AM »
I watched a TV show about organizing clutter and apparently "once size" does not fit all in this category. 

Types of organization:

1.  Visual.  You need to see things at all times.  Visual people like hanging things on pegboard and always in the same location.
2.  Fast and dirty.  You like to toss similar items in bins that are easily accessed.
3.  Hidden.  You like to have things behind closed doors.
4.  Hidden and highly organized.  Items behind closed doors have special places reserved for them.

I'm a visual organizer.  As long as I don't add new tools, I am OK.  A few new tools and things fall into disarray until I add more peg board space.  I also favor fast and dirty.  I have bins for tile work, painting, etc.  I might have to rummage in those bins, but I know the stuff is there.

You can't fight your style. You have to pick the style that works best for you.

Offline Alex

  • Posts: 7549
Re: Does this happen to you?
« Reply #35 on: July 15, 2021, 11:07 AM »
Fast and dirty, as always.  [tongue]

Offline Bob D.

  • Posts: 2186
Re: Does this happen to you?
« Reply #36 on: July 15, 2021, 11:17 AM »
My problem is I need things to be arranged as in #1 but the way I put stuff up is #2.
So it's a total mess in between cleanups.

Example. About 2 months ago I used my drywall T-square. I know I used it in the garage
cutting some boards and no where else since then. Why haven't I used it since then you ask?
I can't find the darn thing to save my butt. I have looked in the garage, in the shop, in the
basement, and over at my BILs place where I have a shipping container with a bunch of tools
and lumber stored.

It's in none of those places. There is no one here to use it besides me. Wife wouldn't use it
she has her own tools for cutting stuff in here craft room but I looked anyway, nope, not there.

To this day I still have not found it and I have looked intentionally at least 6 times not to mention
keeping an eye out for it as I go about my daily routine. It's 2 feet wide and 4 feet long, where
could it be hiding. It's the fixed head type not adjustable so it's not folded up tucked away somewhere.
-----
It's a table saw, do you know where your fingers are?

Offline ChuckM

  • Posts: 2770
Re: Does this happen to you?
« Reply #37 on: July 15, 2021, 11:21 AM »
I watched a TV show about organizing clutter and apparently "once size" does not fit all in this category. 

Types of organization:

1.  Visual.  You need to see things at all times.  Visual people like hanging things on pegboard and always in the same location.
2.  Fast and dirty.  You like to toss similar items in bins that are easily accessed.
3.  Hidden.  You like to have things behind closed doors.
4.  Hidden and highly organized.  Items behind closed doors have special places reserved for them.

Snip.

For me....ALL of them, and all over the place (including the basement). That should explain why at times i struggle to locate the item that I know it's somewhere in the shop or house!

Offline Packard

  • Posts: 526
Re: Does this happen to you?
« Reply #38 on: July 15, 2021, 11:43 AM »
According to the expert, you first have to figure out which system works best for you.  Find any area of you life that is well-organized.  Then analyze what system is in place there.  That should point you to the system that works best for you.

Online Dr. P. Venkman

  • Posts: 141
Re: Does this happen to you?
« Reply #39 on: July 15, 2021, 12:07 PM »
I tend toward some combination of #1 and #4, and once it is set up, I do pretty well maintaining it.

But I suffer badly from paralysis in the initial setup.  I want to think about everything and set it up perfectly the first time, which often isn't a reasonable goal.

I would usually do much better to admit that an organizational system is adjustable and just get started.

I also sometimes forget to properly cushion a system like tool organization.  If everything is packed in tight from the beginning (even if well organized), you can't add new things, and making any changes is much harder. When possible, definitely plan for an empty shelf/drawer/whatever in your setup.

Offline Packard

  • Posts: 526
Re: Does this happen to you?
« Reply #40 on: July 15, 2021, 02:52 PM »
When I had my picture framing business I had all the tools I needed at the very beginning and I set up a miter work station, a matt cutting work station, a glue-up work station,  art mounting station etc.  Each station had its own set of tools that never left the station.  That meant duplicates of many tools, but the efficiency was improved by having a screw driver at each station, a mat knife at each station, etc. 

That was the only work I did where everything was perfectly organized and remained that way. 

A big part of that was having duplicates of many tools, but a worthy investment.

Offline ChuckM

  • Posts: 2770
Re: Does this happen to you?
« Reply #41 on: July 15, 2021, 03:33 PM »
Snip.Each station had its own set of tools that never left the station.  That meant duplicates of many tools,

Every station/machine in my shop has a set of all of these:

Tape measure
Pencils (pl.)
Ear plugs (pl.)
6" rule
Engineer square or precision square
Awls (pl.; aka thumb pins)
A rare earth magnet or two (where the above are attached to)

and wherever a machine and a shop vac/dust deputy co-exist: an auto switch - https://www.leevalley.com/en-ca/shop/tools/workshop/dust-collection/parts-and-accessories/63013-ivac-automatic-vacuum-switch?item=03J6210


Offline Packard

  • Posts: 526
Re: Does this happen to you?
« Reply #42 on: July 15, 2021, 03:55 PM »
I had set up my video camera and recorded a few hours of my back room work.  I found that I was going from station to station to find a wire nipper, utility knife, etc. 

I first got duplicates of the basic tools.  Then I found that I was replacing blades on my utility knife and that was slowing things down.  I bought a dozen knives and made sure they all had sharp blades at the start of the day. 

A video camera can teach you a lot about how to be efficient (if you have semi-repetitive tasks). 

Offline Alex

  • Posts: 7549
Re: Does this happen to you?
« Reply #43 on: July 15, 2021, 04:19 PM »
Snip.Each station had its own set of tools that never left the station.  That meant duplicates of many tools,

Every station/machine in my shop has a set of all of these:

Tape measure
Pencils (pl.)
Ear plugs (pl.)
6" rule
Engineer square or precision square
Awls (pl.; aka thumb pins)
A rare earth magnet or two (where the above are attached to)

Ha, I devised a plan like that once.

I had this favourite Stanley tape measure, but somehow I always misplaced it. So when I got a chance to buy them for only a few euros each I bought 4 of them and devised a plan: I would put a tape measure, a stanley knife, a pencil, and a pair of scissors in every place I did stuff. So I put a set in the attic, in the study, in the garage, one in my main tool systainer, and one in my drill kit with the T15 and all its drill and bits and heads.

And then I find myself at a job with 4 tape measures in the systainer, and 6 knifes, but the scissors are nowhere to be found. And the only pencil I have with me has a broken tip, but no sharpener.  [huh]

But, in general the system works, I just have multiples of the most used tools so there's always one not too far from me. Only sometimes I just can't find something while I remember I just saw it the other day, and I know it's not my fault, but somehow the darker forces in the universe conspired against me and temporarily zapped it into another dimension to punish me for that one moment when I felt like not saying hello to somebody 15 years ago.

Offline Bob D.

  • Posts: 2186
Re: Does this happen to you?
« Reply #44 on: July 15, 2021, 04:37 PM »
"And then I find myself at a job with 4 tape measures in the systainer, and 6 knifes, but the scissors are nowhere to be found."

Knowing me I think if I tried this I would end up with the same result Alex.

Oh, and don't forget glasses. I have reading glasses everywhere so I don't have to hunt for them and I know (but sometimes forget) not to take them with me when I leave the garage shop or basement shop, the truck, or the ham shack or anywhere else. But once in a while I forget to take them off and then I have two pair of glasses in one spot. But where do the second pair call home, that is the question.
« Last Edit: July 15, 2021, 04:40 PM by Bob D. »
-----
It's a table saw, do you know where your fingers are?

Offline ChuckM

  • Posts: 2770
Re: Does this happen to you?
« Reply #45 on: July 15, 2021, 07:59 PM »
I wear the same pair of eyeglasses in the shop or elsewhere, though there're several pairs of safety glasses (worn over the the eyeglasses). I have four types of ear protection, and the corded ear plugs, a dozen of them or so, are everywhere. I clean them from time to time. At any one time, there must be at least two dozens of mechanical pens scattered across the shop.
« Last Edit: July 15, 2021, 08:47 PM by ChuckM »